Tracker

Move-in / move-out inspection

Record the condition of every room, the inventory, meter readings, keys and appliances at move-in, then again at move-out, and print a handover report both sides can sign.

1. Property & tenancy

Identify the property, the parties and the inspection dates.

Property name

Unit / flat

Property address

Owner / manager

Tenant(s)

Agreement reference

Move-in inspection date

Move-out inspection date

Inspection performed by

General property notes

2. Room-by-room condition & inventory

Record the same item at move-in and move-out for easy comparison. Photos are shrunk and kept in this browser; a few per item is fine, hundreds are not.

3. Utility meter readings

Readings at handover and at move-out; the difference is the tenant's usage.

Meter / utility	Meter / service number	Move-in reading	Move-out reading	Usage

4. Keys & access devices

Physical keys, access cards, gate remotes and similar.

Key / device	Issued at move-in	Returned at move-out	Difference	Notes

5. Appliance register

Landlord-provided appliances with their identifying details.

Appliance	Brand	Model	Serial no.	Move-in	Move-out

6. Comparison summary

Possible condition changes and handover discrepancies from the entries above.

7. Handover acknowledgement

Record that both sides have seen the report. This is not a digital-signature service.

Owner / manager name

Date

I acknowledge that this report reflects the observations recorded by the parties / inspector.

Tenant name

Date

I acknowledge receipt of this report and the observations recorded in it.

Acknowledgement does not by itself prove liability for a deduction. Keep the supporting bills, photographs, inventory records and agreement clauses. Normal wear and tear is not damage.